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Pályázatok
 

Support for information measures relating to the common agricultural policy (2011/C 212/11)
Pályáztató:  Európai Bizottság
Határidő:  2011. szeptember 30.
Feltöltve:  2011. augusztus 5., 14:14:40
Szakmai terület:  Mezőgazdaság (7)
Ország:  Magyarország; Románia
Forrás:  [ec.europa.eu]

2012 will mark the 50th anniversary of the Common Agricultural Policy, a cornerstone of European integration. This anniversary provides an excellent opportunity for raising public awareness of the CAP: its history, development, achievements and the scope for future development through the proposed reforms.

In the context of the current call for proposals, the Commission would like to give priority to measures that are likely to have a major impact, ground-breaking and creative, and that aim to target not just the rural population, but the whole of society.

The measures must highlight the CAP's role and purpose as a joint EU policy that responds to society’s needs and expectations, and whose objectives are:
— to better meet the challenges of food security, climate change, the sustainable use of natural resources and balanced regional development,
— to help the farming sector cope with the effects of the economic crisis and the increased volatility of agricultural prices,
— to contribute to the development of growth that is intelligent, sustainable and inclusive as set out in the Europe 2020 strategy.

Types of information measures

In the context of the current call for proposals, the Commission would like to promote two types of integrated public communication measures:
— at national level, by uniting various partners around a major joint project,
— at European level, in a maximum number of Member States so as to increase its impact.

The aim of these information measures must be to:

— ensure better public understanding of the CAP, its history and development, past but also future in the context of the proposals for reform, both in the country concerned and at European level,
— stimulate public interest, particularly in urban areas, in the role of agriculture and rural development in our society by promoting farmers’ multiple roles.

The information actions should take the form of extensive information campaigns including one or several of the activities listed below:

— production and distribution of innovative and original multimedia and/or audiovisual material (radio and/or television programmes ( 1 ), such as ‘reality shows’, talk- shows, clips, etc.) ( 2 ),
— public poster campaigns in places with a lot of thoroughfare (metros, stations etc.),
— events of the ‘city farm’ type, etc.,
— media events,
— conferences, seminars and specialised working parties targeting specific groups.

Target audiences

The groups targeted by this call for proposals are the general public (principally young people in urban areas), the media, civil society and the main players in the rural sector.

Eligibility criteria

(a) Eligibility criteria concerning the applicant:
— the applicant must be a legal person legally constituted in a Member State for at least two years. This must be clearly shown in the application and supporting documents. Applicants that have not been legally constituted in a Member State for at least two years, or fail to prove it, will be rejected.

(b) Eligibility criteria concerning the application:

Applications under this call for proposals must meet all the following criteria:
— they must be submitted no later than 30 September 2011 (the postmark on the envelope serving as proof of the date of posting),
— they must include the hard copies of the relevant forms provided for the application and budget, which may be downloaded from the Internet address given in point 4.1, and also an electronic version,
— they must be drawn up in one of the official languages of the Union,
— they must be accompanied by all the documents listed in point 4.1 of this call for proposals,
— they must comprise a letter of application giving the title of the information measure and the amount of grant requested (which must be the same as the amount indicated in points (g) and (h) of the income table of the budget) and be signed by the legally authorised person within the applicant organisation,
— applicants are authorised to submit only one application per budget year,
— the amount of grant requested from the Commission (including the flat rate amount for the staff costs) must be between EUR 100 000 and EUR 500 000,

— the budget of the proposed information measures must:
— be presented in euro,
— contain an expenditure table and an income table in balance,
— be dated and signed in both the expenditure and income parts by the legally authorised person within the applicant organisation,
— be drawn up using detailed calculations (quantities, unit prices, total prices) and the relevant specifications; no flat-rate amounts (except for staff costs) will be accepted,
— respect the maximum amounts established by the Commission for certain categories of expenditure (see Annex IV and the document entitled ‘Maximum accommodation costs (hotel) accepted by the Commission’ which is available at the Internet address given in point 4.1),
— be presented exclusive of VAT if the applicant is subject to and entitled to deduct VAT or if the applicant is an institution under public law,
— enter on the income part the direct contribution from the applicant, the requested Commission funding, and (if applicable) details of any contributions from other fund providers, as well as any revenue generated by the project, including, where appropriate, the fees required of participants,

— the proposed information measure must be carried out between 1 March 2012 and 28 February 2013,

— the following are not eligible:
— measures required by law,
— measures receiving EU financing under another budget line,
— profit-making measures,
— general or statutory meetings.

Any application which fails to fulfil one or more of the above criteria will be ineligible and will be rejected.

Award criteria

Each information measure will be evaluated by the ad hoc committee in the light of the following criteria:

1. (maximum 30 points): the relevance and general interest of the measure will be assessed, particularly in the light of:
— the extent to which the goals and the content of the measure meet the objectives laid down in Article 1 of Regulation (EC) No 814/2000 and the priorities set out in point 2.1 and the types of measure listed in point 2.2 of the call for proposals (15 points),
— the overall quality of the proposal. The conceptual approach and the results to be achieved must be clearly defined in the project proposals. The description of the measure and the objectives must be precise and the roles and responsibilities of the applicant and of each co-organiser must be clear. The programme for the measure must be detailed and the work schedule must be realistic and in keeping with the project goals (15 points);

2. (maximum 30 points): the overall added value of the proposal will be assessed, particularly in the light of:
— the public targeted by the measure. Actions targeting several countries and 5 % of their population will be given preference (15 points),
— the innovative and creative quality of the proposed measures (10 points),
— the financial quality of the proposal. Proposals must show that the measure will offer good value for the financial support requested from the Commission and that it will be cost-effective (5 points);

3. (maximum 25 points): the impact of the measure and the dissemination policy adopted will be assessed, particularly in the light of:
— the dimension, status and representativeness of the target audience (including indirect beneficiaries) in relation to the type of measure (15 points),
— the capacity of the applicant and co-organisers to ensure effective follow-up and disseminate the results achieved, and of the dissemination channels used (in particular the press, radio and television, internet, direct distribution) and their role in the measure (10 points);

4. (maximum 15 points): the evaluation of the measure will be assessed particularly in the light of:
— the justification for the expected impact of the measure and of an analysis of the results after the execution of the measure (10 points),
— the techniques used (surveys, questionnaires, statistics, etc.) to measure the impact of the messages transmitted (5 points).

Any measure which has obtained at least 60 of the 100 points provided for criteria 1 to 4 and at least 50 % of the points available for each will be deemed to be of the best quality by the Evaluation Committee and will be proposed for a grant. The Commission may raise this minimum acceptable mark on the basis of the budget resources available. Please note that the Commission's final decision regarding the award of a grant may differ from the Evaluation Committee's proposal.

DURATION AND BUDGET

This call for proposals concerns information measures to be implemented (including preparation, performance, follow-up and evaluation) between 1 March 2012 and 28 February 2013, but that must be performed in 2012.

The overall budget for the information measures to be carried out under this call for proposals is EUR 3 250 000. This amount will be distributed among the applications awarded the highest scores by the Evaluation Committee in accordance with the award criteria set out in Annex III(2). The Commission reserves the right to reduce this overall amount if necessary.

The amount of grant requested from the Commission must be between EUR 100 000 and EUR 500 000 per information measure as referred to in point 2(2) (including a flat-rate amount for staff costs).

The Commission's participation in the applications selected is limited to 50 % of the overall eligible costs (cf. Annex IV- drawing up the budget), to the exclusion of staff costs, which will be covered by a separate flat-rate amount of a maximum of EUR 10 000 for measures whose total eligible costs (exclusive of the flat-rate for staff costs) are less than EUR 400 000 and with a maximum of EUR 25 000 for measures whose eligible costs (exclusive of the flat-rate for staff costs) are included between EUR 400 000 and EUR 950 000.
For information measures of exceptional interest, and if the applicant so requests in the application, the percentage of contribution from the Commission may be up to 75 %.

An information measure will be recognised as being of exceptional interest as referred to in Article 7(2) of Regulation (EC) No 2208/2002 if all the following conditions are met:

1. It includes a dissemination plan capable of reaching as broad a spectrum of the public as possible covering at least three Member States and representing a minimum of 5 % of the national population of all the Member States covered, and whose expected (ex-ante) and achieved (ex-post) will be demonstrated by sufficient external proof (viewing statistics, etc).
2. The evaluation committee (hereinafter ‘the committee’) has awarded it at least 75 points out of 100 for the award criteria set out in Annex III(2).

No prefinancing will be awarded for the information measures for which a grant has been received under this call for proposals. The beneficiary may request an intermediate payment by submitting an intermediate technical and financial report. The amount of the intermediate payment will not exceed 30 % of the total amount provided for in the grant agreement. The amount will be determined on the basis of the measure being carried out and the eligible costs actually incurred submitted in the intermediate financial statement and validated by the Commission; the percentage of co-funding provided for in the grant agreement will be applied to these costs. The flat-rate for staff costs will be paid only with the final payment.

The fact of selecting an application does not commit the Commission to granting the full amount requested by the applicant. The amount of the grant will under no circumstances exceed the amount requested. No grant can be given to a measure which is receiving other EU funding.

How to prepare an application

Each applicant may apply for only one information measure per budget year.

Applications must be submitted on the appropriate forms available at the following internet address: http://ec.europa.eu/ agriculture/grants/capinfo/index_en.htm

They must be drawn up in one of the official languages of the Union. Nevertheless, in order to facilitate prompt processing of applications, applicants are encouraged to submit their application in English or French or, if this is not possible, to include at least a translation into English or French of the content of Form 3.

The application must contain the following documents, models of which are available at the above-mentioned internet address:

— the letter of application giving the title of the proposed information measure and the amount of grant requested, signed by the legally authorised person responsible within the applicant organisation; it should be noted that the amount of the grant requested in the letter should be the same as the amount of EU co-financing indicated in the income table of the budget (points g and h),
— Form 1 (information on the applicant), Form 2 (information on co-organisers, if any), and Form 3 (detailed description of the information measure) of the application. If a question does not apply to the proposed information measure, ‘not applicable’ or ‘n/a’ should be entered. Only applications submitted on these forms will be considered; furthermore; If Form 2 does not apply please write N/A on the cover page of this form,
— a budget for the proposed information measure (comprising a detailed table of expenditure and a detailed table of income in balance), duly completed, signed and dated by the legally authorised person within the applicant organisation,
— all the additional documents listed in Annex I (additional documents to be attached to the grant application).

Deadline and address for sending applications

Applicants must send a paper version of their entire application by registered post with acknowledgement of receipt (the postmark on the envelope being taken as proof of the date of posting) by 30 September 2011 at the latest to the following address:

European Commission
Unit AGRI. K.1.
Call for proposals 2011/C /…
Attn. Angela Filote
L130 4/148A
1049 Bruxelles/Brussel
BELGIQUE/BELGIË

Applications must be sent in a sealed envelope or cardboard box, which must be placed inside a second sealed envelope or cardboard box. The inner envelope or cardboard box must bear, in addition to the name of the department to which it is addressed, as indicated in the call for proposals, the words ‘Call for proposals — Not to be opened by the mail service’. If self-adhesive envelopes are used, they must be sealed with adhesive tape and the sender must sign across that tape.

Since all documents sent to the Commission must be scanned page by page, candidates are requested not to staple together the pages of the letter of application or the annexes thereto. In addition, for environmental reasons, applicants are encouraged to submit their application on recycled paper and print on both sides of the page.

At the same time, by 24:00 (Brussels time) on 30 September 2011 at the latest, applicants must also e-mail (using the ‘delivery receipt’ option) an electronic version of their application, containing at least the letter of application, Forms 1, 2 and 3 and the budget, which must be identical to those sent by post, to the following address:

Applicants are responsible for ensuring that both their paper and electronic applications are complete and are dispatched by the deadline. Applications sent after the deadline will be rejected.

Receipt and registration of applications

The Commission will register applications and e-mail an acknowledgement of receipt, specifying the number allocated to each application, within 15 working days of the deadline for submission.

Examination of applications in the light of the eligibility and exclusion criteria

An ad hoc evaluation committee will examine the eligibility of applications. Any application which fails to meet one or more criteria set out in Annex II (eligibility and exclusion criteria) will be rejected.
All eligible applications will be admitted to the next phase (examination in the light of the selection criteria — technical and financial capacity of the applicants).

Examination of applications in the light of the selection criteria — technical and financial capacity of applicants

During this phase the committee will examine the technical and financial capacity of the eligible applicants on the basis of the information provided in the application according to the criteria described in Annex III(1) (selection criteria).
All applications which have passed this phase will be admitted to the next phase (evaluation in the light of the award criteria).

Evaluation of applications in the light of the award criteria

During this phase, the committee will evaluate applications in the light of the award criteria described in Annex III(2) (award criteria).

Only cases which have obtained at least 60 of the 100 points available, and at least 50 % of the points available for each criterion, during this phase of the evaluation will be proposed for a grant by the committee. The fact of obtaining 60 of the 100 points available will not, however, guarantee that an information measure will receive a grant. The Commission may raise the minimum acceptable mark on the basis of the number of eligible applications and the budgetary resources available.

Dossiers awarded less than 60 out of the 100 potential points or less than 50 % of the points available for each of the various criteria will be rejected; applicants will receive written notification specifying the reasons for the rejection.

If a grant is awarded, the beneficiary will receive a grant agreement (a specimen of which may be downloaded from the internet address given in point 4.1 of this call for proposals), denominated in euros, specifying the conditions and amount of financing, which may be less than the amount requested in the application. In the event of errors of calculation or costs considered ineligible, the budget will be corrected by the Commission. If the correction results in an increase in the total costs, the amount requested will remain unchanged and the contribution of the applicant will be increased accordingly.

The evaluation procedure is scheduled to close at the beginning of 2012. The Commission departments are not authorised to inform applicants of the status of the evaluation of their application before the award decision. For this reason, applicants are requested not to telephone or write to the Commission regarding the outcome of their application before that date.

ADDITIONAL DOCUMENTS TO BE ATTACHED TO THE GRANT APPLICATION

To be complete, applications must include (in addition to the letter of application, the application forms and the budget presentation form, which may be downloaded from the Internet address given in point 4.1 of this call for proposals) all the additional documents listed below. Applicants must ensure that the documents accompanying the application are placed in the order shown in the following table. If one of these documents is missing, the application may be rejected.

 

Document Description Comments
Document A Legal entity identification sheet For all applicants. Form available at the Internet address given in point 4.1 of this call for proposals.
Document B Financial identification sheet For all applicants. Form available at the Internet address given in point 4.1 of this call for proposals.
Document C Instrument constituting the association (articles of association). For all applicants that are not bodies governed by public law.
Document D Recent extract from the official register provided for by the legislation of the Member State of establishment (such as the Official Gazette or Company Register), clearly showing the applicant's name, address and date of registration. For all applicants.
Document E

If the applicant is subject to VAT, copy of the registration document.

If the applicant is not entitled to recover VAT, official document confirming this fact.

Concerns applicants governed by private law (VAT paid by institutions under public law is not eligible in any circumstances). If the applicant is not entitled to recover VAT, enclose either a certificate from the VAT authority or from any other external person responsible for establishing or auditing the accounts (independent accountant, auditor, etc.) or, initially, a self-certificate. However, no grant agreement will be signed until an external certificate has been provided.
Document F Balance sheets and profit and loss accounts for the last two financial years for which the accounts have been closed, or any other document (such as a bank certificate) proving applicants’ financial situation and capacity to maintain their activity throughout the period during which the information measure is being carried out. For all applicants that are not bodies governed by public law.
Document G Curriculum vitae of the persons who will carry out the preparation, implementation, follow-up and evaluation of the proposed information measure. For all applicants and co-organisers.
Document H Proof of the financial contributions of the other fund providers (even if the provider of funds is also a co-organiser) to the information measure proposed (such proof consists at least of an official financing certificate from each of the expected providers mentioning the title of the information measure and the amount to be contributed). Form that must be attached if there are contributions from other fund providers.

For more information: http://ec.europa.eu/agriculture/grants/capinfo/index_en.htm

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