Under this category the Directorate General for Communication of the European Parliament intends to offer a financial contribution to established on-line media organisations or organisations managing active and relevant social media websites. The financial contribution will be offered for the development and launch of specific section(s) added to existing websites which use creative methods to generate interest and raise awareness about the role of the European Parliament, the values it upholds, the decisions it takes and how these affect the daily lives of millions of Europeans.
The European Parliament is a major and powerful player in European Union decision making and the votes taken in this Institution shape final European legislation that influence the everyday lives of European citizens. They cover issues from the food on our plates, to the quality of the air we breathe and the safety of the toys that our children play with. The European Parliament is an ardent defender of Human rights, consumer rights, equal opportunities and environmental protection.
The aim of this Call for Proposals is to find suitable projects from Member-State organisations which aim to enhance understanding of the role of the European Parliament and how it functions, which encourage a wider public interest and participation in the decisional process, and which provide a platform for those citizens to raise issues which are important to them.
THEME FOR 2011
The European Parliament, Council and the European Commission attach the utmost importance to improving communication on EU issues in order to enable citizens to exercise their right to participate in the democratic life of the Union and to enable them to exercise their right to express their views. Whilst respecting the individual responsibility of each Institution and Member-State for its own communication strategy, the three Institutions together, identify common communication priorities each year. "Driving the economic recovery and mobilising new sources of growth" is the priority area in 2010-2011.
The European Union is experiencing the most serious social and economic crisis in its history. The crisis is undermining what have to date been its core components, from the internal market to competition policy and the stability and growth pact. As confirmed by recent Eurobarometer surveys, the major
concerns of European citizens relate to the economic situation and the repercussions impacting on all aspects of the daily lives of millions of Europeans.
Following the 2009 European elections, the European Parliament created a specific temporary Committee, the 'Financial, Economic and Social Crisis Committee' (CRIS).
Its mandate is to "analyse and evaluate the extent of the financial, economic and social crisis, its impact on the Union and its Member States, and the state of world governance, and to propose appropriate measures". Together with the Committee on Economic and Monetary Affairs (ECON), whose legislative responsibility is extended to "the economic and monetary policies of the Union, the functioning of Economic and Monetary Union, the European monetary and financial system, and the regulation and supervision of financial services, institutions and markets", these two committees of the European Parliament are, together with other EU institutions, working to assist and co-ordinate measures taken by the Member-States to support sustainable growth, with a larger view to combating unemployment and to respond to global-scale challenges such as those relating to climate change and demographic trend.
Recognising that the success of policy-making depends on having on board all relevant players, the Crisis Committee is charged with establishing the necessary contacts with the European Institutions, national, European and international institutions and forums, national parliaments and governments of the Member States and of third countries, representatives of the scientific community, business and civil society, including the social partners, and to work in close collaboration with the standing committees.
Proposals for projects will specifically address this subject and provide information and explanation of the issues at stake and under discussion at European level, with particular emphasis on the role played by the European Parliament as democratically elected representative of European citizens across the 27 Member-States.
The key elements of any project selected for the award of a grant under this Call for Proposals will fall within this context. All potential applicants are strongly advised to read all information provided in this publication before submitting a proposal. You will need to study carefully: The details and criteria set out in this category to determine whether your project proposal could be considered for the award of a grant; The draft Grant Agreement and applicable terms and conditions, to understand the responsibilities and obligations relating to a grant award, should your proposal be selected; The application form on which you should submit your proposal.
Please note that you have the opportunity to submit one project only for this call for proposals; please do not submit more than one proposal to this or any other category published.
Please also note that if your organisation was awarded a grant by the Directorate General for Communication of the European Parliament, following the call for proposals in 2009 and in 2010, (i.e. the two previous consecutive years running) we will not consider your proposal for this 2011 procedure.
TYPE OF BENEFICIARY TARGETED
This financing opportunity is open to established, on-line media organisations or organisations managing an active and relevant social media presence (on a major social network) with an established website. Organisations eligible to apply for funding must be officially registered in one of the Member States of the European Union and must demonstrate evidence of experience and infrastructure necessary for running the type of project being proposed and on the scale of the activities being proposed. This financing opportunity is open to organisations having legal personality, able to demonstrate the financial and human resources capacity to ensure continuity for the whole period described in the project proposal. Applicants will demonstrate that they already manage at least one active website in a field relevant to their application and project proposal. They will additionally demonstrate that this site has been on-line and actively maintained and up-dated (at least on a daily basis in normal working periods), for a period of at least one year prior to the closing date for applications. The applicant must provide evidence of an online audience on at least a national scale, (preferably international) and substantiated evidence of the number of daily unique visits to the website.
Only projects being held in one or more of the Member-States of the European Union may be considered under this funding programme.
THE TYPE OF PROJECTS SOUGHT
The Directorate General for Communication will consider projects for web-based projects which fall within the context of this call, as set out above, and which offer a means of communicating with European include specific links to the role played by the European Parliament in the decisional process, as body, and how those decisions impact on the daily lives of the European Citizens. Proposals will clearly demonstrate the non-political and unbiased nature of the activities being proposed.
Projects sought will:
- Explain and inform citizens as to the role of the European Parliament as a democratically-elected European body, and its part in the decisional process;
- Clearly make the connection between EU Membership, the decisions taken by the Parliament and their impact on day-to-day life of European citizens;
- Be complementary in character vis-à-vis the Parliament's official communications media and materials;
Take advantage of Web 2.0 technologies to allow interactivity between citizens on a national or transnational basis, and provide a platform for debate and discussion of the issues which have been, or could be addressed by the European Parliament;
- Produce original content, with such content constituting at least 80% of total content posted online;
Demonstrate the capacity to engender a free and open debate from a politically non-partisan and impartial norms in the conduct of political discussion through the rigorous application of an editorial charter.
Demonstrate adequate security mechanisms ensuring the integrity of the website content.
Grants will only be offered to project proposals which are clearly and well-defined, which have been researched and fully developed having taken all time-schedule and budget considerations into account, which are ready to commence, and which aim at achieving the above-mentioned objectives. The evaluation committee will take into account the expected multiplier effect of the project. Particular attention will be given to creativity and innovation in the proposed methods of communicating with the public and to the maximum exploitation of synergies with the official communications media and material of the European Parliament, notably its website. The applicant will demonstrate that the existing site includes on-line content produced by the applicant and includes text, image, video, infographic elements and that the site is compatible with all major browsers and operating systems. The existence of a mobile platform will be considered an asset. Applicants shall demonstrate that the activity for which funding is sought is compatible with their pre-existing activities and adds value to them for their existing audience/user-base. The activity funded shall not replace existing activities, but will be additional to them.
IMPORTANT - All applications must include screenshots of existing web platforms sufficient to give an overview of existing on-line activities, and full-colour mock-ups of the web platforms for which funding is sought under the present procedure.
Financing rate: Each grant awarded may cover up to a maximum of 75 % of total eligible costs as presented in the budgetary estimate in the application form. The amount of the grant requested from the European Parliament will not be less than 30.000 € and will not be greater than 150.000 €.
Each year DG Communication receives proposals that do not comply with the requirements set out in the call, in order to avoid disappointment you are strongly advised to read the Practical Guide for Applicants and the example Grant Agreement, and Terms and Conditions, in order to verify that your proposal could be considered before submitting an application.
The decision of the Parliament is final.
THE TIME SCHEDULE FOR THE PROCEDURE
THIS CALL FOR PROPOSALS WILL BE CLOSED FOR APPLICATIONS ON MONDAY THE 18TH OCTOBER 2010
In the application form you are requested to designate a contact person for all matters related to your proposal. This contact person will be the only person to whom correspondence will be addressed by the services of the Directorate General for Communication, for the purposes of this call, and during the whole of the evaluation and notification procedure. All such correspondence will be made by e-mail only, it is therefore essential that arrangements are made to ensure continued cover of this persons' mailbox during any foreseen absences.
Receipt notification
Within two weeks of the closing date of the call for proposals the named contact person will receive a computer-generated acknowledgement of receipt of your application file. This acknowledgement will include an individual reference number for your application and this must be quoted in all correspondence. The indicative time schedule for receiving this acknowledgement of receipt by e-mail is between the 18th and the 29th of October 2010.
Evaluation
The evaluation procedures are expected to take place between the 29th November and the 10th of December 2010.
Results
The results of the evaluation procedures will be notified by e-mail, generated automatically by our computerised system, to the named contact person. This mail will contain only the essential information regarding the results. In this manner we are able to inform all applicants as quickly as possible of the status of their application. Any request for additional information regarding the treatment of your proposal will be dealt with at a later stage and only following a written request for information, quoting the full reference number of your application and introduced by the person named as the contact person or by the person named as being responsible for the application. Formulation of the final decision and communication of the results to applicants is expected to take place between the 3rd and the 14th of January 2011.
HOWTO APPLY
Applications must be presented on the Grant Application Form annexed to this call for proposals. The format, titles and footnotes may not be changed or removed; additional pages may be added wherenecessary. The application form and the project proposed must be submitted in English or French. The supporting documents, such as the official accounts and statute of the applicant organisation should be a copy of the original documents, and will therefore be in the language of the country concerned. We do not require translated documents. For this category, proposals will be introduced under the category reference number n° 1 this must be clearly marked on the front page of the application form. Proposals received which do not identify the category number may be excluded from evaluation.
This call for proposals is open until 18/10/2010 at 12.00 hrs midday.
All the documents required for a proposal must be sent in A4 format, in triplicate (one original version of all documents + two other copies), and in paper form (please note that the pages of your application should not be bound together in any way as we need to be able to remove individual pages easily, a simple ring binder (2 holes) is the preferred format). Please do not send large reports or CD's or DVD's. If your organisations annual activity report is a large and heavy document it would be preferable to provide only a summary description of your activities at point 1.3 of the application form.
There are three ways of sending your application as follows:
a) Preferred method is by registered post to the following address:
European Parliament
Directorate-General Communication
Budget Coordination (call for proposals 2011)
MOY 05 T 012
Rue Wiertz, 60
B-1047 Brussels
BELGIUM
Applicants must ensure that the date on the stamp made by the post office is on or preferably before, the deadline date of 18/10/2010 and that the date is clearly visible and readable.
This is extremely important as your proposal will be rejected automatically if it is not evident from the postmark that the application was registered by the post office on the 18/10/2010 or before. Each year applications are received and rejected because the post date stamped is later than the closing date and/or
there is no date on the envelope or it is not readable. It is highly recommended to post your application before the actual closing date and not to wait until the last minute. The services of DG Communication will not follow up individual cases where the postmark is not dated or where it is not clearly visible.
Please be aware that some postal services do not necessarily date envelopes, the responsibility rests with the applicant to ensure that a date is clearly stamped on the envelope.
b) Or by handing it in personally at the following address, where it must be delivered no later than 12.00 hrs midday on 18/10/2010.
European Parliament
Central Mail Service
Altiero Spinelli Building (ASP 0 F 156)
Attn.: Directorate-General Communication
(Budget Coordination, MOY 05 T 012 - Call for proposals 2011)
Rue Wiertz, 60
B-1047 Brussels
BELGIUM
Opening hours are Monday to Thursday between 9 a.m. and 12 noon and 2 p.m. and 5 p.m., and Friday between 9 a.m. and 12 noon. The handing-in of a proposal will be attested by a receipt, to be issued immediately, signed by a Central Mail Service official and giving the date and exact time of submission. (Please do not contact services of DG Communication directly to deliver the proposal by hand to staff within the service. Applications must be transmitted via the Central Mail service).
c) Or by having it delivered by a private courier/express delivery company to the same address below.
European Parliament
Central Mail Service
Altiero Spinelli Building (ASP 0 F 156)
Attn.: Directorate-General Communication
(Budget Coordination, MOY 05 T 012 - Call for proposals 2011)
Rue Wiertz, 60
B-1047 Brussels
BELGIUM
The private courier/express delivery company must indicate clearly on the envelope or package the date on which they take receipt of the application, even if it is not the same day that they actually deliver the application. This date must be on or before the 18/10/2010.
Again the applicant is responsible for ensuring that the date the courier company receives the envelope/package for sending, is marked and clearly visible on the packaging - this is extremely important as your proposal will be rejected if the reception date of the package is not on or before this closing date or if there is no mentioned date of receipt. Please be aware that courier services often omit to mark the date of receipt on the package and we often receive proposals without this essential information. Again, the services of DG Communication are not able to follow up individual cases where the package is not dated or where it is not clearly visible.
The applicant is responsible for ensuring that the postmark issued is legible and, in the case of private courier service that the exact address and reference and date of submission to the courier service is clearly indicated on the outside of any packaging. If the proof of the submission date or posting date is not clearly indicated the proposal will be refused. No special circumstances can be taken into account and no exception to this rule will be made.
EXCLUSION CRITERIA
a) The Applicant Organisation - Only officially registered and legally constituted (for tax, insurance and employment legislation) organisations are eligible to apply. This will be attested by the official legal registration documents provided with the application.
b) Application form and attached documentation. Only requests submitted on the basis of the application form contained in the annex will be considered. All sections of the form must be completed clearly and accurately. All requested documentation must be attached to the proposal (for information, a checklist of documents to be provided with the proposal is included with the application form). Any incomplete applications may be rejected automatically as will any dossiers sent in several parts.
c) Non-commercial and not for profit projects. Proposals for projects of a commercial nature, and/or projects, which have the purpose or effect of producing a profit for the beneficiary, will be rejected.
d) Evidence of co-funding arrangements from other sources. The grant will, in no circumstances, cover the total cost of the action and applicants must supply evidence of co-funding arrangements from other sources towards the costs estimated for the project. This should be in the form of a commitment letter from the co-funding organisation. If the remaining funds are to be contributed by the applicant organisation itself this must be clearly stated on the application form at point 3 (estimated budget). If other sources of financing are not confirmed the applicant must state to which organisations they have introduced requests for co-financing at point 4 of the application form.
e) Applications by fax or e-mail are not admissible.
f) Any application presented by a body acting as an intermediary for a third party shall be excluded. If the applicant organisation is not actually intending to manage, organise, or run the project themselves, the application will be rejected on these grounds. This does not affect the possibility of running a project with a group of partners, but rather relates to an applicant acting simply as intermediary where the main running of the project will essentially be contracted to another organisation.
g) Accordance with European Union policies and image. The proposed project must not, directly or indirectly, send messages which conflict with Union policies or be associated with an image, which is not in keeping with that of the Institutions.
h) Letter of guarantee. Not applicable to this theme.
i) Declaration on exclusion criteria. Organisations will be excluded from participation in the call for proposals if they are in one of the situations listed at point 5 of the Application form. To this effect applicants must complete and sign the Declaration on exclusion criteria at point 5 of the application form.
j) Duration. Only proposals for projects which are due to start during the course of 2011 will be considered. Additionally DG Communication will only consider projects which start at the earliest on 1/2/2011 and which will be completed at the latest by 31/3/2012. Please do not introduce applications for projects which start before the 1/2/2011 or projects which will be completed after the 31/3/2012.
Please also note that any project awarded a grant will not be granted an extension beyond the 31/3/2012 under any circumstances, please therefore consider carefully if your project will be completed within this time scale before submitting your proposal.
k) Closing date for receipt. Only proposals received by the deadlines set out at point 6 of the call for proposals will be evaluated. There will be no exceptions to this rule, under any circumstances.
l) Funding amount and rates. Under this theme the maximum amount of funding that may be requested is 75 % of total estimated costs, as presented in the budgetary estimate in the application form. The amount of the grant requested from the European Parliament under this theme will not be less than 30.000 € and will not be greater than 150.000 €. We regularly receive proposals requesting a grant amount which is under the minimum or over the maximum amount foreseen, or where the percentage of funding requested is greater than the rate foreseen (here 75%); such applications will automatically be excluded, please therefore verify your calculations before submitting your proposal.
m) Previous Grant award. If your organisation was awarded a grant by the Directorate-General for Communication in 2009 and in 2010 (the two previous consecutive years) your project will not be considered for the award of a grant for this Call for Proposals for 2011.
If a proposal does not comply with the exclusion criteria it will be rejected at this stage.
Supporting Documents to be supplied with your application form
1. In addition to the application form you are required to present a number of documents to support your request for a grant. The requirement to submit these documents applies to all applicants equally. Certain requirements are waived in the case that your organisation is a public body. Each year we receive applications which are missing one or several of the requested documents; this is particularly the case with the official annual accounts of the organisation submitting the proposal. Your proposal will be rejected if it is not substantiated with the required documents.
2. Annual Activity Report of the applicant organisation
3. CV's of the key staff that will be in charge of organising and running the project.
4. A copy of the official statute of the applicant organisation. This is not required if your organisation is a public body
5. A copy of the official accounts of your organisation. These must be the accounts as presented to the fiscal authorities of your Member-State and should include the profit and loss accounts, the balance sheet and the turnover of your organisation.
For more information: http://www.europarl.europa.eu/tenders/subventions_call_proposal_2011.htm#
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